To be a competent virtual assistant, you need to plan your time wisely and utilize the best virtual assistant tools at your disposal. Currently, there are numerous tools and software that you can apply to improve efficiency and help you save on time and finances.
The advancement of technology continues to ensure the accessibility of internet services and the development of online business transactions. Thankfully, due to the internet availability, there are many tools that you can learn about and utilize to help you manage your virtual assistant business professionally.
As a virtual assistant, your job description and tasks you carry out may either be time-consuming or too complex to complete without automating certain processes.
With the right virtual assistant tools and skills, you can complete any tasks given without letting the responsibilities overwhelm you. These tasks are many and fall into different categories.
Before settling on specific real estate virtual assistant tools, it may help to identify their functions and how they will impact your virtual assistant business. Knowing these functions will help you choose the best virtual assistant software tools
SCHEDULING & APPOINTMENT TOOLS
Knowing what a virtual assistant tool kit entails, you can complete tasks within a set time frame effectively. Suppose you repeatedly engage in repetitive tasks, work with multiple companies, or are in charge of huge projects dealing with large teams. In that case, scheduling tools can help you manage without getting overwhelmed.
These tools help you deliver tasks in a set order without forgetting important details. Common appointment scheduling tools for virtual assistants include:
1. Google Calendar
Google Calendar is a Google scheduling tool that enables you to schedule meetings or events. It sends out reminders about upcoming happenings, ensuring you don’t forget important appointments.
Also, Google Calendar can create a repetitive functionality, add color to an occasion to distinguish it from others, or generate events based on emails you get. It contains free and paid packages for businesses of $5 per month or $50 per year. If you have never used it, you can try the free 30-day trial to get better insights into its capabilities.
Calendly is a modern scheduling tool that saves time and helps you do more tasks in an organized manner. With Calendly, you can assimilate, align, and seamlessly sync your events and appointments. Also, you can set your availability, select, and give preference to important meetings, and the app will synchronize the process with your invitees. Additionally, Calendly helps you organize your appointments using analytic functionality to examine funnels and perfect conversion strategies.
3. HubSpot Meetings
With HubSpot Meeting, this app helps in email scheduling, provides flexibility for your staff, and aids lead capture processes. Additionally, it offers group meeting links, whereby you receive notifications the moment new meetings are added.
Calendar, a tool compatible with iOS and Android, leverages machine learning to deliver beneficial scheduling abilities. With Calendar, you get to see invitees’ availability and tag as many candidates to a meeting. Also, if you need to reschedule, the tool reveals what time will work for everyone.
CalendarHero is a flexible scheduling tool that can integrate video conferencing links in the invite and connect to different types of calendars such as iCloud, Google Calendar, and Microsoft Office 365. Also, it can integrate Gmail, Outlook, and Slack.
If you need a scheduling tool for your smartphone, Doodle is a good option that allows you to select your free time, set up your availability times, and let others pick time slots convenient for them.
7. Boomerang Scheduling
Boomerang Scheduling is a browser extension compatible with Chrome or Firefox browsers that plug into your Gmail or Outlook accounts once installed.
Mix max is a scheduler integrated into Gmail and is useful mainly for marketing and simplifies email scheduling.
WhenIsGood is an effective and simple group scheduler useful for basic needs.
Arrangr is a scheduler able to connect Google, iCloud, Microsoft Office 365, and Outlook calendars. The free version allows you to schedule a meeting and send a poll to up to 15 people.
YouCanBook.Me is an awesome group scheduling tool optimized for mobile and integrates with Google Calendar, Outlook, and Microsoft Office 365, and is very convenient for teams.
24Sessions is a group scheduling tool with numerous features like hosting multiple participants, scheduling demos, video and screen sharing options. Its features make it a good option that can be beneficial for marketing and sales teams
TimeTrade is a group scheduling tool optimized for mobile that allows video calling. It has awesome features that enable you to automate group scheduling, notifications for all invitees and check your analytics using the tool.
Cogsworth is a scheduling tool that assimilates Microsoft Office 365 and Google Calendar and is tailor-made to suit location, availability, and service
Skedify is a wonderful scheduling tool for large corporations, teams or franchises with vast and complex scheduling needs. It can add a certain team’s available time and sync individual calendars within the main calendar.
Bokeo is a scheduling app and booking system that syncs with Google Calendar, iCloud, Outlook and Office 365 and functions as a reservation platform.
17. Front Scheduling
With the Front Scheduling app, you can display your calendar, create events, generate notifications and polls.
18. OneHub ScheduleOnce
OneHub ScheduleOnce is a scheduling tool beneficial to sales teams that aids lead capture and encourages prospects to schedule from their first point of contact instantly.
19. Acuity Scheduling
Although it has a free plan, you get better service with the paid plan compatible with Google Workspaces, Office 365, and Outlook. Also, you can integrate Zoom, Google Meet, and Join.me for video conferencing.
20. Rallly (Web)
Rallly is a poll-based scheduling tool. While it is good at securing privacy, it lacks many email integration functions, an inability to select time, and basic customization capabilities.
FreeBusy is a good scheduling tool for B2B companies that operates as a Chrome extension or plugin for Outlook. It also supports Google, Office 365, iCloud, Yahoo, and many more.
Vyte.in is a poll-based scheduler that lets invitees vote on suggested time meetings and dates after receiving an email with the meeting information. It works best with iOS. The app memorizes invitees’ availability and makes suggestions for meeting times. Furthermore, once there’s a consensus on meeting time, it records meeting schedules into your calendar.
SimplyBook.me is online software that mainly targets service industries. Its features allow for one to accept website bookings, support email and SMS notifications.
Setmore works well with Android and iOS and is an effective scheduler that supports SMS and email reminders and accepts payments by incorporating other apps.
Meetin.gs is a beneficial tool that allows you or others to schedule meetings and access information about relevant meetings.
X.ai is a unique app compatible with Google and Outlook that operates on artificial intelligence.
Limecall is a callback tool that provides conversations with prospects to convert them to leads.
SOCIAL MEDIA SCHEDULING TOOLS
You need to take note of the tools needed to start a virtual assistant business since there are many options in the market, and you have to identify the best fit for your profession.
There are specific virtual assistant tools to help you with your social media tasks. Below is a sample of some good effective social media tools.
28. FaceBook Business Suites
With Facebook Business Suites, you can schedule posts and manage several accounts across Facebook and Instagram in one place.
Hootsuite is a fantastic social media management software good for scheduling and helps social media managers to manage tasks.
Buffer is a social media tool beneficial in growing and managing social media accounts.
Sprout Social is a platform that enables you to edit and schedule posts in advance, allowing you to concentrate on content creation.
Loomly is a great tool that assists teams in collaborating, publishing, and conducting analysis to market and grow brands.
Tailwind is an awesome Pinterest scheduling tool that helps increase visibility and engagement to your posts.
Additionally, social media scheduling tools with free limited service help execute your social media engagements. These include, but are not limited to,
ContentCal is a tool that allows for scheduling, creating, and posting in one place.
SmarterQueue is a tool useful for scheduling posts on all the major social media platforms. It can queue your content, meaning you only fill it once, and it recycles your posts, saving you a lot of time.
Later is originally an Instagram marketing tool but now supports other social media platforms such as Facebook, Twitter, and Pinterest. It aids in scheduling posts and analyzing their performance.
Oktopost is a good tool specifically targeting B2B businesses, which helps identify posts that generate leads and help calculate ROI. Additionally, it helps create content and generate engagement.
Friends+Me is an efficient and effective tool that allows you to schedule posts, manage content and share content on Tumblr, Google, LinkedIn, Twitter, Facebook, and Pinterest.
39. Post Planner
Post planner is an online social media planning tool with the capabilities of scheduling Facebook and Twitter posts. Additionally, it can schedule Facebook group posts and has a starting price of $3 per month.
Planoly is an Instagram scheduling tool that automatically posts on your behalf. Although its paid plan starts at $9 every month, its free plan offers up to 30 Instagram posts monthly.
MeetEdgar is a scheduling tool that automatically creates a library of posts to help you share them later.
SOCIAL MEDIA MONITORING TOOLS
To better manage your social media channels, you must consistently engage with your followers to know their thoughts about your brand. Unless you operate in just one country or one language, you may want to monitor keywords in multiple languages and countries. It is possible to use translation to monitor global conversations and get insights into your brand’s international market. Below are some virtual assistant tools for easier monitoring of your pages.
Talkwalker is a tool that helps monitor conversations across numerous data sources. With Talkwalker, you can analyze engagements, reach, comments, and brand reviews.
43. Reddit Search
Reddit Search is a tool that helps to monitor sites for relevant keywords and phrases. The tool helps you identify what people are saying about your brand and competition.
Reputology lets you monitor and observe reviews on social media platforms. Also, you can track activity across multiple locations and make a quick response.
Synthesio is a tool that assists you in monitoring and tracking information, leading to better and insightful knowledge about your brand. It’s possible to track conversations on social media and monitor multiple mentions simultaneously.
Mentionlytics is a tool to scan the web and social media channels in search of mentions concerning your products even when you are not tagged. You will promptly sort out issues about your brand from the emotion and sentiments expressed about your customers.
With ReviewTracker, you can simultaneously monitor more than 50 websites in one place.
ReviewInc enables you to counter negative reviews as you can view more than 200 review sites from more than 100 countries. The tool helps you to identify reviews on social media platforms.
TweetDeck lets you conveniently view multiple timelines in one interface.
Tweetsmap gives guidance on how hashtags spread, giving you better insights on relevant business topics.
Nexalogy is a tool to give a visual outlook on trending topics and discussions on Twitter relevant to your brand.
52. Crowd Analyzer
Crowd Analyzer is an Arabic-focused social media monitoring tool that analyzes dialects, sentiments, and relevant content expressed in Arabic.
With NetBase, you can find old reviews by digging back into the past and identifying issues and conversations about your brand that you may have missed.
Followerwonk is a Twitter analytic tool helpful in categorizing followers, finding, analyzing, and optimizing content to develop beneficial strategies.
55. Google Alerts
Google Alerts helps you in monitoring the entire web for brand mentions, competitors, and other relevant topics. By logging in to your Google account, move to the Google Alerts page and type in a keyword or keyphrase into the search engine. You will receive an email notification every time Google finds related results relevant to your alert search. Google Alerts is helpful and can set alerts for specific localities, languages, and topics.
56. Social Mention
Social Mention is a tool that monitors and tracks social media platforms to get insights on reviews about your brand. It combines user-generated content from across different social networks and enables you to analyze them in one place.
SOCIAL MEDIA ANALYTIC TOOLS
To benefit most out of your marketing campaigns, you must engage in data-driven campaigns to impact your ROI. The amount of information and social media management tools available is staggering, and analytics is just one option. No matter the virtual assistant tools you engage in, engage further data-based research to get the most out of it.
57. Google Analytics
Although Google Analytics specializes in offering detailed website traffic, it is also helpful in analyzing social media as a marketing tool.
TapInfluencer is an analytics platform that highlights metrics such as reach, engagement rate, and potential charges of an influencer.
Snaplytics is a Snapchat and Instagram stories analytical tool that looks for click rates to help identify popular topics and products.
If you are looking to maximize sales on Instagram, Curalate is an invaluable tool to have. The tool enables customers to make a direct purchase without leaving the page.
To expand your content’s reach, analyzing hashtags is a beneficial process. Keyhole provides real-time performance analysis on Twitter and Instagram hashtags.
ShortStack is a tool able to give insightful information on social media contests. This app will help identify a winner, engagement analysis, data entry, and long-term campaign performance.
63. SHIELD App
SHIELD App is a B2B tool beneficial in examining employee performance and social media analytics. The tool helps analyze the number of likes, comments, and hashtags, to help employees optimize posts for maximum reach.
64. Rival IQ
Rival IQ can help track keywords, keyphrases, SEO, and companies and compare performance on different social media platforms.
65. Social Report
A social report is insightful and provides information across websites and social networks. With this tool, you can track information, measure ROI, get new information, and export data in a workable layout.
Socialbakers is a collection of analytic tools for tracking multiple profiles, competition, key performance indicators, etc. It’s also good for automating reports, publishing, content optimization, personal mapping and customer care.
Awario is an app assisting in giving insightful information on SEO and customer care service.
SOCIAL MEDIA ANALYTICS DASHBOARDS
Thankfully, all major social media platforms have their in-built analytics to offer insightful information on your activity on the channels.
68. Facebook Insights
With Facebook Insights, you get to know statistics about your posts, audience, and reach.
69. LinkedIn Analytics
With LinkedIn, your company or organization can track engagement, visitors, and followers. By linking your page with LinkedIn career platforms, you can access information on talents and hires.
70. Pinterest Analytics
The Pinterest dashboard gives information about impressions, followers, audience statistics, and website engagement.
YouTube Analytics is an insightful tool for analyzing and tracking videos, channels, and reports on performance, traffic, earnings, audience, watch time, and subscribers.
72. Twitter Analytics
Twitter Analytics gives information about profile visits, follower growth, tweets mentions and impressions.
73. Instagram Insights
With an Instagram Business Account, you qualify to access Instagram Insights which offers comprehensive data about your posts, stories, profile, engagement, and marketing strategies.
EMAIL MARKETING SCHEDULING TOOLS
Marketing trends that include office and admin virtual assistant tools keep evolving and changing. Improvements and upgrades on tools and software happen at very high intervals. For this reason, you need to update yourself on the latest technological changes constantly. To effectively manage your email subscribers, below are some tools to help you improve efficiency and productivity.
MailChimp is a widely used email marketing tool with capabilities to help analyze audience insights and optimize your marketing campaign efforts. It contains a free plan that offers basic email marketing features such as scheduling and email creation.
AWeber is an email marketing software that helps grow email lists, aids customer engagements, and increases conversions and sales.
76. HubSpot Email Marketing
HubSpot has a free email marketing tool able to support email requirements for small-scale businesses. Whether you want to send thank you emails after purchasing, promotional campaigns, or informational guides, HubSpot’s free email marketing software can manage that and so much more.
While Sedinblue has functionalities for customer care management, landing page, and development, it is a good email marketing platform. It offers email design functions that make it simple to create professional-looking emails.
Being a sophisticated eCommerce marketing tool, Omnisend can incorporate all your communication in one central place. While its paid plan offers many functionalities, its free plan can support and handle the email marketing needs of both small and medium businesses.
Although SendPlus is a multi-platform marketing software, its email marketing feature is the most popular. The platform has numerous email templates that you can customize designs using the drag and drop editor.
80. Benchmark Email
Benchmark Email is an awesome email marketing tool that helps you create professional, responsive emails. The software enables you to add images and edit them right from the dashboard. With an email editor, you can add effects, stickers, and text to enhance your posts.
Its free plan allows you to customize and create captivating landing pages. MailerLite also has a drag and drop email builder, text editor, and an in-built photo editor.
Mailjet comes with customizable pre-designed templates, has collaborative features for teams, and guides you to create effective marketing campaigns.
Moosend is an awesome email marketing tool able to automate repetitive tasks, saving you time. It’s possible to make designs as per insights from your subscriber list. It offers advanced segmentation features and sends well-targeted emails to each recipient, increasing open rates, click-through rates, and ROI.
EmailOctopus, is an email marketing tool with a free plan that allows for more monthly emails than other tools. If you are a small business, this tool that operates on Amazon infrastructure is great as it enables you to send unlimited emails.
DOCUMENT STORAGE/ FILE SHARING TOOLS
If you are starting your freelance business as much as possible, try and utilize free virtual assistant tools. As your customer numbers grow, you may need additional storage that is safe, reliable, and efficient.
Document storage tools are file-hosting cloud services that help you save, share, sync, and store files to collaborate with your team or use later. Some of the more common options include:
85. Google Drive
Google Drive is a cloud-based storage service developed by Google. With a Google account, you can store up to 15 GB for free. Google Drive organizes your files and documents by categorizing them into Slides, Ms. Word, and Ms. Excel documents, making it easier for you to locate them.
Additionally, you can share content with your colleagues, collaborate and complement your existing business technology. Furthermore, Google’s impeccable search capabilities are entrenched in Drive and offer excellent speeds, dependability, and performance.
86. Google Workspace (G-Suite)
With this tool, you can email, chat, schedule meetings using the calendar, store files on the cloud, make presentations and co-edit spreadsheets.
Dropbox is a cloud storage service with a 2 GB free storage capability that enables you to store, sync, and share documents without sending large files. Also, you can innovatively collaborate on a project, copy files to the cloud and access them in the future.
You can buy a personal or professional Dropbox monthly plan for $9.99. With Dropbox, you can easily monitor projects and assign tasks.
If you have a large organization with many teams, Huddle is a good option for collaborating and sharing files.
Managers can stay in touch with employees who can remotely share any arising issues, challenges or triumphs.
pCloud is a storage company able to create download links with passwords and invite teams to folders
Owned by Microsoft, OneDrive is a file-hosting service that allows you to store your files safely. In Windows 10, OneDrive store files as it is the default storage location. It enables you to save, protect and share documents, giving you the ability to retrieve them from anywhere and from any device.
With a Microsoft Office 365 account, you are eligible to get free 1024 GB free storage from OneDrive.
92. Amazon Drive
Amazon Drive is available to Amazon Prime members and comes with unlimited photo storage and 5 GB video storage.
93. Zoho Docs
Zoho Docs is a platform supported by 100 different file formats that assist businesses create, store and share documents.
Box offers unlimited storage, document management, and collaboration features. Also, it has robust security features that carefully guard your privacy and security.
Other cloud storage options include:
Offered by Citrix, ShareFile is a storage solution that allows you to share and collaborate over documents from any device. Unfortunately, you can only upload files that don’t exceed 500 MB, which will be deleted within a month.
Zippyshare is a free file sharing tool with unlimited download and upload options.
Jumshare is a tool that allows you to share screenshots. Additionally, users can comment and tag each other within the documents.
With Hailtail, you can easily upload files, get feedback on documents, and upload large files. However, the free plan has limited capabilities, with only 2 GB of storage and a 100 MB file limit.
NextCloud is a file hosting service with a comprehensive support system that allows for chat, video, and audio calls while collaborating on a document.
iCloud allows you to store photos, videos, documents, notes, and contacts. With iCloud for Windows, you can access your files in real-time as it automatically updates the system.
101. Spider Oak
Spider Oak is an online backup tool with collaborative features and hosting services that allow subscribers access to files online.
What are the benefits of cloud storage?
- Cloud storage guarantees file safety and security
- Accessibility as they have a user-friendly interface that offers simplicity and convenience.
- Affordable storage for startups and small businesses
- Simple and convenient sharing files platform
- Collaboration and seamlessly integrates multiple users.
- Ability to sync multiple devices
- Acts as a file and document backup system
While cloud storage is beneficial, it has its cons which include
- Internet overdependence
- Quality cloud storage is expensive
GRAPHIC DESIGNING TOOLS
As a virtual assistant specializing in digital marketing, social media management, website development, or graphic designing, it would help to have common virtual assistant tools intended for creating attractive posts and images for your clients.
It would help to know virtual assistant tools to achieve more within a shorter time frame to utilize your time wisely. Selecting appropriate tools will increase your productivity, especially if you have multiple clients.
What is the importance of using graphic design tools?
- Speeds up the designing process
- Helps you be more innovative
- Builds confidence
- Offers step-by-step simple to follow guidance for amateur
102. Adobe Illustrator
With limitless options, tools, and settings, you can improve your design skills and become an expert within a short time. Adobe Illustrator offers both 2D and 3D functionality to create awesome, eye-catching digital designs. Adobe makes frequent and additional features to its services, making it easier for you to experiment with fonts, create and crop images faster. Additionally, it provides an interface with a modern style, giving you an exciting and friendly user experience. Adobe Illustrator is an effective and handy tool for any graphic or web development expert.
If you desire to create awesome social media posts but have no idea where to begin, you needn’t despair. A favorite among virtual assistants, Canva is very user-friendly for anyone with no design skills or experience.
With little to no graphic designing experience, you can create awesome social media posts with minimal effort, thanks to the many templates this service offers.
From Facebook posts, Instagram stories, and LinkedIn covers, you can deliver awesome eye-catching posts that your clients will love and appreciate.
Visme is a visual content service provider that helps you create and present information in infographics, and reports using graphs, pie charts, or tables attractively and simply.
With Visme, you can create simple animations, eBooks, and reports from one place. The service offers numerous ready-made templates and designs to choose from, making it convenient for you if you have no design skills and experience.
Visme has three different plans: free, standard at $7, and premium account at $16 every month. While a free account has limited functionality, it offers you enough service to jumpstart your content creation activities.
105. Adobe Photoshop
Adobe Photoshop is a graphics design tool beneficial for editing and manipulating photos, creating images, and designing graphics easily and creatively. With its numerous invaluable benefits, Adobe Photoshop can add or remove watermarks on photos, correct color, and do various designs that include banners, design logos, flyers, and E-book cover designs.
106. CorelDraw Graphic Suite
A graphic designing tool, CorelDraw offers robust functionality with customization making it reliable. If you are starting out, it has a manual to help you along the way. It is useful in creating logos, banners, business cards, and different types of advertisement content.
107. Adobe InDesign
Adobe InDesign is a software application useful to graphic designers and marketers in developing graphic design content that includes magazines, books, brochures, business cards, logos, and flyers. While InDesign is a paid tool, a free trial version allows you a seven-day period to use the full version.
The software’s design is targeted mainly at businesses, making it a bit pricey.
LEAD GENERATION TOOLS
Lead generation software and tools help encourage visitors to sign up for an e-book, a demo, or a sales call. An effective strategy is to create tailor-made lead capture forms and landing pages to help increase engagement.
Examples of lead generation tools you can use are:
OptinMonster is an effective lead generation tool with a drag and drops template for creating attractive popups, landing pages, and designs that capture leads. Its customization helps grow mailing lists, recovering abandoned carts, and help in social media marketing campaigns.
RafflePress is a WordPress plugin with a drag and drop builder and viral designed templates that help you design exciting online contests in a quick, efficient manner for your target market.
Additionally, RafflePress has a social media functionality for social media marketing with a feature that helps you reward users with additional contest entries after performing specific actions that include
- Viewing posts or videos on your pages
- Following your social media channels.
- Sharing your contests on social media
- Viewing your YouTube channel etc.
With RafflePress you can improve engagement and grow your following on social media pages. Also, it helps drive traffic, boost your email list and increase the conversation rate.
Audiense is a tool that helps you segment and discover new target markets and audiences. Additionally, it gives insights that help you understand your audience by exposing their preferences and likings.
Audiense incorporates tracking and invaluable information to help enhance audience engagement, which builds healthier relationships with customers.
Leedfeeder is a tool that lets you know who visited your website.
Prospect.io is an automation platform that assists you to get leads and launch cold email campaigns.
Hoover is an acceleration tool helpful to analyze data to help you build lists and connect with prospects.
AeroLeads makes it easier to find prospects contact information
Datanyze helps B2B sales teams connect with prospects by providing their contact information.
116. Boomerang for Gmail
Boomerang for Gmail extension allows you to schedule emails. It also helps to deliver emails back to your inbox when you fail to receive a response from the person you originally emailed.
117. HubSpot Sales
HubSpot Sales can track the opening of emails and allow you to decide which emails to track.
118. Yet Another Merge
Yet Another Merge is a Google Sheets Extension that tracks email opens. It can send bulk emails, schedule and personalize emails.
119. Global Database
Global Database is a platform that offers verified and current business information
Sumo is a popular tool for listing, building, and capturing emails. It has capabilities that offer different types of popups on your website.
ConvertPlus is a tool for displaying popup forms on your website
122. Twitter Search
Twitter Search helps you search for industry-related tweets that you can use to find leads for your products or services. For instance, if you are a transcriber, you can search “transcription” to find customers who have tweeted looking for a transcriber.
Quora lets you know your target audience’s questions and how to create information to answer those questions.
CONTENT CREATION TOOLS
It will improve your business efficiency if you specialize in tools as per your niche or industry, i.e. if your interest lies in e-commerce, having Amazon virtual assistant tools will greatly boost your earnings.
Having an appropriate virtual assistant tool will help you develop visually appropriate content that your audience will understand. Depending on the type of task or duty, using suitable tools will save time and improve efficiency.
124. Google charts
Google chart is a free tool that allows you to create different types of charts, including graphs, pie charts, bar charts, organizational charts and treemaps, histograms, tables, etc. Other apps that carry out similar functions include:
SmartDraw is a tool that allows you to integrate with different templates of diagram types such as flowcharts.
Creately a collaboration tool with diagram and design capabilities provides drawing templates with diagrams of different designs and shapes.
127. Google Sheets
Google sheets help you present complex data information and findings in a simplified, appealing manner in the form of charts, graphs, and tables. Also, its functionality enables you to solve mathematical equations using formulas and calculations. Other tools performing similar functions include:
128. Apple Numbers
Apple Numbers is a spreadsheet created by Apple and is similar to Excel
129. LibreOffice Calc
LibreOffice Calc is a spreadsheet tool able to generate 2D and 3D charts, work with Microsoft Excel and save documents in Excel format.
130. Zoho Sheet
Zoho Sheets is online software and spreadsheet application that can create, edit, and allow teams to collaborate on spreadsheets.
131. Writer Presentation and Spreadsheets
WPS Spreadsheets can work on Microsoft Windows, macOS, Linux, iOS, Android, among others. The tool allows you to save in PDF, making documents secure and easier to share.
Amazon Quip is a sales collaboration tool that enables teams to collaborate and work better together.
LibreOffice is an office suite with several applications for word processing, spreadsheets, presentations, drawing vectors, flowcharts, and calculations.
134. Apache OpenOffice
Apache OpenOffice is a tool for word processing, spreadsheets, presentations, graphic images, and data collection.
With the assistance of transcription software, you can transcribe online contents that include podcasts, videos, online courses, meetings, and conferences. Many transcription tools rely on artificial intelligence technologies like machine learning and language processing to convert audio to text. Below is a sample of tools that can help you in your transcription tasks.
Izitext.io uses artificial intelligence to transcribe audio into text. The tool is a time-saving app that completes transcribing quickly without compromising on quality.
136. Express Scribe Transcription Software
Express Scribe is software that assists in converting audio into text.
Scribie is a cost-effective way to transcribe podcasts quickly and efficiently, allowing you the opportunity to concentrate on content creation and marketing. It is an easy-to-use, pay-as-you-go service with an automated charge of $0.10/min. It has a 30-minute turnaround that has an 80-95% accuracy level. The manual option offers a 36-hour turnaround time, with a 99% accuracy, at the cost of $0.80. The tool works by uploading files, make your preferred payment option, edit and download your transcript.
138. Foot Pedal
With a foot pedal, your feet can rewind, play, or pause audio files so that your hands focus only on typing.
139. Freemake Audio Converter
While some audio file formats work on specific devices and refuse to work on others, Freemake Audio Converter can change audio files from one format to another, i.e. it can convert MP3 to WAV or MP4 to MP3. Other formats include OGG, FLAC, AC3, M4R, and AAC.
Freemake Video Converter is a good tool able to convert videos to audio files. Once converted, you can proceed to load it on other software like Express Scribe Transcription Software
140. DFX Audio
DFX Audio enhancer can improve audio quality by reducing background noise, increasing audio volume, giving audio better quality, and making necessary audio adjustments.
141. Slice Audio Splitter
Several transcribers can work on long audio files by splitting them into smaller bits. Slice Audio File Splitter can help you segment audio files according to duration. Additionally, the tool can detect long periods of silence between and cut out the silent parts, helping you work more efficiently.
Audacity is an audio editing and recording tool useful in live audio recordings and cleaning up audio recordings.
143. Dragon NaturallySpeaking Premium 13 tool
Dragon comes in handy to automatically do your transcription for you if you are pressed for time or have too much work. It is a tool that naturally recognizes speech and automatically converts it to text. However, you will have to edit and correct minor errors once the transcript is complete.
144. Internet Download Manager
IDM is a tool able to increase download speed enabling you to download your audios faster.
WinZip is a file compressor and is also useful in unzipping files.
IMAGE CREATION TOOLS
146. Adobe Spark
With Adobe Spark, you can easily integrate images, video, and text for a more captivating storytelling experience.
Pablo is a social media tool helpful in creating attractive images, valuable in increasing engagement. Furthermore, it has numerous images to shuffle and experiment with to bring out the best photo effects for your posts.
It has numerous fonts and designs to choose from and offers flexible resizing provisions for your posts- whether you are designing for Instagram stories, Facebook or Twitter posts, and the tool will resize the content appropriately.
Pablo also enables you to share directly to social media platforms, making it easier for you to schedule your posts. With its step-by-step guide, you can use ready-made templates or create new designs.
148. Quotes Cover
Quote maker is a free digital content creation software that can turn text into captivating graphics for social media, web pages, and print content by using amazing fonts and attractive backgrounds. With no design skills, you can create memorable and thought-provoking quotes for any purpose.
Like Quotes Cover, Quizio is another quote creation tool that makes it easy and efficient to create social media posts. To use it, you simply type your text, indicate the quote’s author, and choose a template from many available options. The process is quick, straightforward as the sharing buttons are conveniently located on the same page.
Snappa is a tool that enables you to create graphic designs for social media, blogs, ads, and printing content. The tool has the perfect image dimensions for Facebook, Instagram, YouTube, LinkedIn, Twitter, display ads, blogs, emails, and infographics. Additionally, it has high-resolution free stock photos and is easy to hit and share content with a click of a button.
Stencil is a content creation graphic design tool for bloggers, entrepreneurs, and social media managers that allow you to combine photos easily, create social media graphics, captivating ads, inspiring blog headers, and so much more.
With plenty of available royalty-free stock photos, numerous templates, and many quotes, you can quickly create beautiful images and inspiring quote posts.
152. Quotes cover
Quotes Cover is a free digital content tool that allows you to make beautiful pictures to use in your motivational quotes.
Quozio is a helpful tool with numerous templates to help you customize and create pictures for your quotes.
PHOTO EDITING TOOLS
Whether an expert or an amateur, editing photos before uploading is essential to help your work appear professional. If you are clueless, below are some tools to help you work quickly and efficiently.
Pixlr is a free cloud-based photo editing tool that allows you to edit photos and create designs. It can open image formats that include Photoshop (PSD), PXD, SVG, JPEG, and PNG.
Also, it has the option of editing photos or creating quick and easy graphic designs within a short period. It has design templates, a picture collage maker, background remover, filters, and effects.
Fotor is a modern all-in-one visual creation tool able to edit photos, create online designs, and make photo collages quickly and easily. Fotor has functionalities that can remove blemishes, wrinkles and create amazing photo effects. Additionally, its many stunning collages help showcase valuable photos on social media to help boost your business. Available are many designs and templates to choose from, with many stock photos at your disposal.
VSCO is an innovative photo and video editing software that enables you to share photos, edit posts and send messages.
157. Photoscape X
PhotoScape is an all-in-one free photo editing tool for Windows and Mac, that enables you to fix and enhance photos.
Typito is a simple tool that allows you to add text, images and graphics to videos
Edit, design and create photos quickly and efficiently using Over Tool. Even without design skills, Over is a simple-to-use tool allowing you to create captivating marketing designs that are well arranged and look professional.
160. Image Quote
Previously known as Instaquote, Image Quote is a mobile app that enables you to incorporate text into images.
VIDEO CREATION TOOLS
Video content is fast transforming into the most popular means of communicating to audiences around the world. To make an impact, you must learn how to integrate video content in your marketing and brand awareness campaigns. While you may not have a budget for it, learning to create professional-looking videos will immensely benefit you. Some tools outlined below can help you save time and realize your objectives.
Animaker is the future of video content making as it enables you to make good quality animations at minimal rates. The tool enables you to create different types of video content, such as infographic videos, video guides, and whiteboard videos.
You don’t need the experience to create a video with Animaker, thanks to its powerful character builder, drag and drop builder, countless stock videos and photos, and countless customizable templates.
Biteable is a tool with both free and paid plans that allows you to create professional video content thanks to its numerous supply of templates
iMovie is an awesome free content creation tool, especially if you’re using iOS or macOS. Its functionality makes it easy to create, upload and share video content or develop high-quality trailers. This app allows you the flexibility of editing using your smartphone and has downloadable options for iOS and macOS.
With its simple set-up, all you need to do is select and upload your clips, type the titles, handpick the music and add the effects.
Lumen5 is a content creation tool that integrates artificial intelligence to let you develop video from the text. The software will create an appropriate video by entering text and include photos and music to match the set-up.
It is an awesome social media video maker able to create captivating videos from content, allowing you to incorporate video in your marketing strategies.
RawShorts is a content creation video editor with drag and drop capabilities, enabling you to create animation and explainer videos. By utilizing artificial intelligence, the tool helps you create video from text within a short time.
The first step is to upload text and allow the software to identify the main concept of your story. Afterward, the artificial intelligence software matches the script and generates appropriate voice narration. Finally, you can review and make necessary adjustments using the drag and drop editor before you publish.
Soapbox is a Chrome extension tool that enables you to record, edit and share videos within a short time. All you need is a webcam, start recording, share your webcam or split-screen view and once through, you can share the link to the video.
You can easily create a library of vital information within minutes, and with a few clicks, you can export and share videos with your audience.
With VideoShop you can comfortably include music, sound effects, and voiceovers to your video content. Additionally, you can combine and edit clips, add filters, insert transitions and share on social media.
Animoto is a simple drag and drop video creator where you upload your images and videos or choose from the many available templates to help you get started. The tool offers both free and paid packages to help you achieve your video creation objectives.
Wirecast is beneficial if your work requires you to create live stream videos, as it can convert your Mac or Windows computer temporarily to a TV studio.
Videoshop allows you to make videos in different formats, trim them, integrate music, sound effects, voiceovers, or create slideshows.
Magisto is an AI automated video editing tool that you can use to create videos, add music and filters. Additionally, you can add photos and record videos.
With animation tools, you can create captivating content for your marketing strategies. Below are some virtual assistant tools that can help create animations
Boomerang is an Instagram video tool that is available on Instagram and as an independent app. It enables you to take short, captivating videos and share them on Instagram.
If you desire to increase engagement on Instagram, consider using Boomerang as these videos are popular on that site.
Biteable is software that enables you to create videos simply and efficiently. Video creation is made easy as you can easily select templates, styles and background music from the numerous pre-made templates and make your customized video. Its free plan gives you a chance to create up to 5 videos monthly and publish them on YouTube or Facebook.
174. Google photos
Google Photos enables you to create short movies and animations from your uploaded photo library.
Powtoon is an eye-catching communication platform that allows you to easily create social media content, videos, explainer videos, screen and cam recordings, whiteboard videos and GIFs. The tool enables you to bring visual experience to your brand, get more from existing platforms and communicate better with your audience.
Renderforest offers a quick option of creating visual animations and video content that includes introduction or explainer videos, presentations and infographics.
Though a paid subscription service, RendrFX allows you to create up to 3 free watermarked videos.
INFOGRAPHIC CREATION TOOLS
If you have plenty of data to present, you need to find appealing ways of communicating and passing the message across. The tools outlined below are extremely beneficial in transforming incomprehensible data into attractive, simple-to-understand images and visuals.
ThinkLink is a collaborative tool that allows you to create interactive images, videos and media. The software enhances training and eLearning opportunities to work on projects and assignments using text, voice, images and video. Also, it allows online learning with tailor-made and shareable visual content. The software enables professionals to easily and efficiently create interactive projects.
Easel.ly is an effective infographic toolmaker that allows you to visualize different kinds of information. Also, it enables you to present reports in a visually appealing manner and create captivating presentations.
Additionally, you can create easy-to-understand images that will get more shares and also create outstanding resumes that hiring executives will easily notice.
Inforgr.am is an online tool beneficial for non-designers and good for creating infographics pie charts, graphs and visually appealing tables. It is a simplified chart maker allowing you to develop online reports, maps and share them on social media or your website.
Venngage is an online tool helpful for presenting infographics, presentations, ads and reports appealingly and visually. The service includes templates for various projects that include social media images, promotion templates, and a wide range of content for websites.
Venngage offers three different plans: a free plan, a premium plan of $19 and a business plan of $49 per month.
Piktochart is an awesome tool for creating infographics, especially if you have no skills or expertise in graphic designing. The tool can quickly convert text, data and complex content into a captivating visual design.
183. Google Charts
Although Google is not an infographic creation tool, it is an awesome tool that assists you to customize chart formats and help you to visualize data.
SCREEN CAPTURE TOOLS
In the past, screen shots were unimportant but currently, they are immensely beneficial for educational purposes, or routinely and widely used in sharing humorous messages or snapshots on social media. They also assist in sharing draft design samples with clients. Whatever the need, screenshots are a necessity and below are some tools to help you capture images.
184. Windows snipping tool
The Windows snipping tool is an effective screen capture tool that enables you to share images for demonstration or training purposes. The tool has settings that allow you to capture different sizes and shapes of screenshots, including free form, rectangular, window, or full-screen snip.
CloudApp is an effective screen capture tool able to take unlimited screenshots, screen video recordings and create animated GIFs. The software has a screen recorder able to provide annotated screenshots for clearer communication.
186. Awesome screenshot
Awesome screenshot is an extension added on Chrome with the ability to record screenshots. Its functionality makes it easier to explain important points, making it simpler for your students or clients to understand you.
Additionally, it can record both screen and camera, instantly share screenshots and annotate a screenshot with various editing options. Furthermore, it enables you to share screenshots with friends on Facebook, Twitter, or mail. And save screenshots for personal use.
187. Firefox screenshots
Firefox screenshots is an inbuilt tool on Firefox Web Browser that enables you to take screenshots with very simple steps. It also offers online storage for images and enables you to download them to your clipboard.
Kap is an online content creation tool for macOS, able to record and capture screenshots that you can save as GIFs, MP4, WebM, or APNG. Furthermore, the tool can crop and highlight clicks.
189. Nimbus Capture
Nimbus Capture is a screenshot tool compatible with Chrome, Firefox, Opera, and Edge, enabling you to capture and edit screenshots. Additionally, you can use it on Android, Mac and PCs.
MEME CREATION TOOLS
Kapwing is a free cloud-based image GIF and video meme generator that allows you to upload a picture, paste a link to an image, add a video, or GIF, add text and share your new meme.
191. Meme Buddy
Meme Buddy is a meme-generating tool whereby you can make a meme using your voice by incorporating Google Assistant. It allows you to select images, add text, and translate memes
iMeme is an online content generator tool that allows users to enjoy jokes circulating online using available templates or uploading photos.
194. Meme Generator
With Meme Generator, you can create a meme simply and quickly by uploading images, add text and sharing.
195. Make a meme
Make a Meme allows you to create memes by uploading an image, adding text and clicking a button, previewing your memes, and sharing.
GIF CREATION TOOLS
Imgflip is a meme-generating app that works by uploading images or memes and adding text to help communicate with your audience.
Ezgif is an online GIF maker and image editor helpful in creating and developing GIFs. It can create, resize, crop, reverse, optimize and apply some effects to GIFs. With this tool, you can upload several images, resize the GIF and adjust the animation settings.
Giphy is a popular social media GIF creator which incorporates multiple software to help you discover sharable GIFs. To begin, upload an image or video, set your animation speed, integrate lively effects, preview, upload and share.
GIFMaker enables you to develop animated GIFs, slideshows and video animations. You don’t have to register to use this tool. It also gives the ability to add background music and upload up to 300 images.
Would you like to create presentations that stand out and are easy to understand? With these tools, you can save time and create slides that will effectively communicate and pass information to your audience.
199. Google Slides
Google Slides is a free web-based presentation editor by Google that aids you to create presentations in text form, audio, or video files to help collaborate with your team. It is mainly hosted online and is only accessible with an internet connection.
With Google Slides, you can consolidate your ideas with various available presentation themes, fonts, videos, and animations that are all free. Other tools that offer similar services as Google Slides include:
Furthermore, with Google Slides, you can create eye-catching, visually appealing presentations using ready-made templates. The tool allows you to create, edit, collaborate and present efficiently and effectively.
Emaze is a digital presentation tool that enables you to create captivating slides with design, business and education templates. Additionally, the tool has editing features and can create visual content and develop a website.
Prezi is a presentation design tool beneficial for creating presentations simply as it has numerous customizable templates catering to different niches. However, while it can let you interact on screen, the free version has limitations.
It can create inspiring, engaging visuals within a short time. Amazingly, you can appear alongside the slides during the presentation or choose to go live.
SlideDog allows you to present while switching between different software. With SlideDog, you can combine PowerPoint, Prezi, and PDF without switching to different programs during your presentation.
Slides is a presentation tool for creating, presenting and sharing slides. It also offers live presentations.
Sway is a Microsoft tool that enables you to create attractive presentations, newsletters, communications and documentation within minutes. It has a design engine that blends content, giving you an attractive final design.
PowerPoint is a helpful tool developed by Microsoft for creating presentations using a collection of slides for training purposes.
CONTENT RESEARCH TOOLS
Coming up with appropriate content to help improve your marketing efforts can sometimes pose a challenge. Furthermore, creating content without a strategy makes it hard for you to focus. Thankfully, some tools come in handy and can be beneficial in improving efficiency and saving time.
206. SEMrush Topic Research Tool
Topic research is an invaluable way of discovering ideas to explore and stimulate your content strategy. SEMrush Topic Research Tool makes it easier for you to develop sub-topics that can support your main topic.
SparkToro is a tool that helps you discover your audience’s preferences with what they read, watch, listen to and follow. By creating invaluable content for your audience, helps you easily get conversions.
208. Google Trends
Google Trends is a beneficial virtual assistant tool that gives insights on a search phrase or topic by inserting a word or phrase into a search engine. By so doing, you will gain insights into how the word or phrase is performing.
AlsoAsked.com is a free tool that analyzes and gives feedback on questions visitors ask search engines.
210. Answer the Public
As part of your SEO strategy, get insights on popular queries and optimize for questions as part of your marketing strategy. Answer the Public is free software that gets results from auto-complete searches.
Hashtagify is an Instagram and Twitter hashtag tracking tool that gives you suggestions on the best hashtags
BuzzSumo is a cloud-based research tool that helps you search and find popular content trending by topic or website to direct your content marketing strategy.
WRITTEN CONTENT CREATION TOOLS
As a content writer, you need to be well-versed in different writing styles. In addition, your grammar should be top-notch, making sure your sentences are well constructed and error-free. Automation allows you to focus and spend time on content rather than spending a lot of time proofreading your work. Some tools to assist you may include:
213. SEMrush SEO Content Template
With SEMrush Content Template, you can identify ranking content for your keyword and understand where you need to improve.
214. Hemingway editor
Hemingway App is a free tool that helps you write well-edited, clear and short sentences.
Grammarly is an excellent content creation tool that helps you check for grammatical errors, typos and also maintain and focus on the tone of your article. Grammarly has free and paid plans to check for plagiarism and ensure the document is error-free.
LanguageTool is a free online editing and proofreading service for English. Spanish, German, French and many other languages. It is an extension that helps you edit grammar and improve your sentence construction. It is a grammar checking tool that you can add to Chrome and check grammar in a different language.
Scrivener is an awesome tool for best-selling novelists, screenwriters, non-fiction writers, students, technical and academic writers, journalists and translators. While the tool will not tell you what to write, it does provide everything to help you begin and keep writing.
PHOTO EDITING TOOLS
Whether you’re a beginner or an expert, utilizing photo editing tools can help your social media posts or website images appear professional and captivate your audience. Below are some photo editing tools to highlight and bring focus to your pictures, transforming them into incredible images.
Pixlr is an online photo editor that allows you to easily create, edit and share awesome designs online and for free. Pixlr offers many stock images exclusively available to subscribers who can access editing tools, unlimited design templates assisting you in designing fantastic photo images.
By integrating artificial intelligence, it is now possible to remove backgrounds on images simply and efficiently using Remove.bg.
Photopea is a free cloud-based photo editor with capabilities that allow you to edit photos, apply effects, add text, crop and resize images.
Unsplash is a free photo library tool with numerous free photos to use in your blog content and social media posts. If you lack custom photos or lack the time and resources to get images, Unsplash could be an efficient solution to that challenge.
Podcasting is utilizing the internet to develop digital audio recordings that can be downloaded from the internet, mainly in MP3 format. It is a free service that enables internet users to extract audio files to listen via computers or digital audio players. Mainly used by B2B marketers, podcasts continue to gain popularity. With proper tools, you can create a DIY podcast that you can easily share with your audience. Examples of these tools include:
Audacity is an easy-to-use and free audio software with a multi-track audio editor, recorder for windows, macOS, GNU/Linux. It can edit background noises for a better experience.
Alitu is a web-based software that transforms your recording to an amazing audience captivating shows. The tool helps you save editing time to focus your energy on marketing your content.
Additionally, if you lack editing skills and experience, Alitu will help you make quality sounding podcasts. You only need to upload your audio and the tool will process the rest on your behalf.
Buzzsprout is a great host for recorded podcasts. It also helps in managing and sharing your recordings with your audience.
WEBINAR CONTENT TOOLS
In recent years, webinars continue to gain popularity and offer opportunities to engage audiences, invite engagement and attract new markets. While live-streaming sessions are gaining popularity, you must look for cost-effective ways of hosting your webinars. Below are tools to help you along the way.
225. Webinar Ninja
Webinar Ninja is a popular webinar software because its easy-to-use features allow you to go live easily. With its extensive template library, it is a platform that powers numerous webinars from big organizations and has a starting monthly charge of $39.
226. Zoom webinars
Zoom is undoubtedly one of the most prevalent platforms for hosting webinars due to its popularity. It has a starting monthly charge of $40
With free and paid plans, Streamyard is an effective tool that enables your followers to connect and go live across Facebook, YouTube, and LinkedIn.
PLAGIARISM CHECKING TOOLS
Plagiarism is a highly frowned upon act in the online space. A practice that anyone of repute should avoid at all costs. Below are some plagiarism detection tools to make sure you only publish original work.
228. SmallSEOTools Plagiarism Checker
SmallSEOTools Plagiarism Checker is free, making it a popular plagiarism checker. While the tool helps check for plagiarism on web content, the free version is not as effective and has some limitations.
By entering a website’s URL of the site you desire to check, Copyscape will do the task of identifying other sites that may contain plagiarized content.
Grammarly is an effective plagiarism checker with an inbuilt proofreader that ensures your content is well written and error-free. The tool can scan different types of write-ups that include academic, business, medical and creative writing documents.
EMAIL FINDING TOOLS
Pitching clients is not for the faint-hearted. If you would like to send cold emails to prospects and hit a snag finding their email contacts. You may have to utilize tools to help you easily find emails. Some beneficial email finding tools may include:
SalesHandy is an awesome email-finding tool that doubles up as a tracking tool with the ability to track and schedule in Gmail. It is beneficial as it offers desktop notification for every email open or link-clicks which help in increasing email productivity.
Snov.io is a free email finder Chrome extension beneficial to marketers for lead generation, email verification, sending and tracking.
Hunter.io is an email search and verification tool that improves efficiency in handling bulk emails, lead generation and helps find contacts information associated with any industry.
Reply.io is a reply Chrome extension that helps you find prospect’s emails on LinkedIn.
235. Voila Norbert
Voila Norbert is a sales tool beneficial in searching email addresses.
Skrapp is a tool specific for finding LinkedIn emails. Its free plan can help you find up to 150 emails every month, while the paid plan starts from $49 monthly for 1,000 emails.
EMAIL TRACKING TOOLS
Apart from knowing whether prospects are opening your email, you need to identify where they are in their buyer’s journey, any additional actions they are likely to take, and the role these emails play in your marketing strategy. Email tracking tools are immensely beneficial in categorizing prospects and identifying which stage they are in, in their buyer’s journey.
MailTracker is a free unlimited email tracking extension for Gmail that works in Chrome. It helps you know if your recipients are opening your emails. Mailtrack is a Gmail tracking tool that operates a Google Chrome extension.
MailTag is a tracking tool that gives insights on open rates, link click rates, and automation functionality for a more efficient experience.
TIME TRACKING TOOLS
Whether a project manager, online trainer, entrepreneur, or content creator, you must understand the benefits of managing your time well and how it impacts your productivity. Below are some effective tools to help you track and utilize your time wisely.
239. Time Doctor
Time Doctor is a tool that improves time management and helps you be more productive by utilizing your time wisely. If you manage a team, Time Doctor helps you know what task your team is working on. It has a dashboard that shows tabulations and charts of time spent working daily, weekly, and monthly.
nTask is an effective tool that helps teams manage time and get tasks done within a set period. The tool has online time-tracking functionality, employee tracking features, and an automated online timer that you can integrate on your smartphone.
Hubstaff is a powerful and innovative time tracking and management tool that can take screenshots, track billable hours and improve productivity at the workplace.
Toggl is a great free time tracker, able to work across multiple devices.
PROJECT MANAGEMENT SCHEDULING TOOL
Handling and managing large teams can prove challenging and may be difficult to streamline. However, if you have information about the virtual assistant equipment needed, you will ensure the success of any given task. Outlined below are tools that help manage and execute tasks and resources within a given budget and time frame.
Teamwork is a project management tool that empowers teams to complete tasks and helps them manage after things are done.
Monday.com is a tool offering project scheduling, collaboration, planning and tracking
NiftyPM is a collaboration tool that streamlines project teams, assists in project management, and automates processes.
Hive is a project management software for smaller teams that need a place to collaborate and streamline processes.
ProofHub is a project management collaboration platform helpful in organizing, planning and completing projects.
Ganttic is a resource planning and management platform that simplifies processes and help you work more efficiently.
GantPRO is a chart-based project management platform for both large and small teams.
Wrike is an online management platform that enables you to track projects, unite teams, collaborate and report in real-time.
251. Forecast app
Forecast.app is an AI tool that combines features with both resource and project management capabilities.
Celoxis is a powerful planning and scheduling tool that automatically plans and schedules projects
253. Hub Planner
Hub Planner is a resource management tool meant for project scheduling, time management and planning.
Mavenlink is a project scheduling and management tool with accounting and collaboration capabilities.
255. 10,000ft by Smartsheet
It is a good tool for matching team members and resources to specific tasks related to project management.
Runn is a modern project scheduling and capacity planning software able to make financial forecasting, track time, forecast and report.
FunctionFox is a user-friendly app that can create project schedules, track progress, manage resources, communicate, and collaborate using its custom-made interface.
TeamGantt is a free project scheduling tool for smaller teams that aren’t ready to upgrade to paid plans.
259. MS Projects
MS Projects is a scheduling tool for general use and can be purchased with Office 365 or on its own.
Workfront is an all-around tool with file sharing, customizing reports, automating tasks, resource management, and planning and team collaboration.
261. Microsoft Project Online
Microsoft Project Online is a complex tool that needs time and experience to master. It is a desktop app available on Office 365 and has a 30-day free trial period.
Notion is a collaborative tool to help you write, plan and get organized.
KeyedIn is a portfolio management tool that enables you to strategize and organize projects.
ActiveCollab is a project management software that helps you organize and manage projects.
ProWorkflow is a project management software helpful in organizing teams, time tracking and rescheduling projects.
Paymo is a tool able to manage workloads and schedule projects. It is helpful in communication and identifying available teams to assign duties to and prevent overbooking.
267. Resource Guru
Resource Guru is an online scheduling tool with a calendar feature suitable for both large and small teams.
PROJECT/TASK MANAGEMENT TOOLS
Project management tools effectively help with proper planning, assigning tasks, meeting deadlines, supervising teams, and tracking time. Outlined are some tools to help you in this regard.
268. SEMrush Marketing Calendar
SEMrush Marketing Calendar enables you to plan a content strategy using a calendar to help you focus and motivate yourself to complete the task. The tool helps you gather all your marketing strategies in one place, collaborate with your colleagues.
With Trello, you can organize huge projects with many employees as well as boost your productivity. The tool helps you create workspaces with the opportunity of inviting friends, family and colleagues to collaborate with you.
Slack is an awesome project management tool with seamless communication capabilities that you can utilize to organize teams.
Asana is a simple project management solution that helps you break projects into manageable tasks. It allows teams to collaborate, organize, plan, and execute work efficiently thus save time.
Basecamp is a good project management tool that enables you to integrate all your tasks in one place, making it simpler to complete projects efficiently. The online collaboration tool organizes teams to communicate and work together. The app can track tasks, deadlines, files, discussions and announcements.
From simple to complex, it is possible to create tasks, documents, chat and create goals in ClickUp. It is a good tool, especially if you are managing multiple clients.
Focuster is a helpful tool for automating and planning your daily activities, saving you time and helping you be more focused at work.
EMAIL MARKETING TOOLS
Even though marketing trends keep changing and evolving, email seems to have remained intact and continues to be an effective marketing option for B2B and B2C businesses. A few of the email marketing software are highlighted below.
MailChimp is a leading marketing tool with a free plan that provides you with basic email marketing features that include email development, scheduling, analytics and insights.
ActiveCampaign enables you to send frequent email campaigns from its automated features enabling an awesome customer experience.
To get started with ConvertKit, you must first sign up and complete your account set-up. The tool offers tailor-made sign-up forms and landing pages to help convert more email subscribers.
SendinBlue is an email marketing tool able to send 10,000 emails every month.
OutreachPlus is an email tool with the ability to create, personalize and schedule follow-up emails. It simplifies relationship building through cold emails.
LANDING PAGE CAPTURE/CREATION TOOLS
Lead generation software tools enable you to create tailor-made landing pages and lead capture forms on your web pages. These forms encourage visitors to sign up for any giveaways you may have such as e-books, a demo request, or sales calls.
Unbounce is a helpful tool with a drag and drop landing page builder and a variety of templates for creating custom landing pages
Instapage is a landing page builder that collaborates with email marketing tools and CRM platforms like MailChimp, Salesforce, Zapier and HubSpot
Leadpages is a landing page builder with a well-designed and easy-to-use drag and drop builder.
ClickFunnels is a landing page creator, and sales funnel allowing you to add subscribers to your email list and collect payments.
SeedProd is a simplified WordPress landing page builder that helps you create landing pages.
SOCIAL MEDIA MARKETING AND COLLABORATION TOOLS
Suppose you are looking to improve communication with your marketing team. In that case, it will help if you utilize collaboration tools to create accountability and keep everyone on track with content creation, task management, and deadlines. Some tools to help in collaboration with your team include:
285. Sprout social
Sprout Social is a social media app that enables brands to optimize their social media content, publish, offer insights and analytics, and management across all social media channels. Sprout social pools together messages on all your social media pages into one location, saving you the hassle of individually logging into each platform.
Loomly is a cloud-based marketing software that empowers advertising departments to grow brands through collaboration, publishing and analytic features. The tool helps online workers, influencers, and social media marketers manage their social media channels.
Some key beneficial features are analytics, automated publishing options, key filtering, scheduling posts and managing multiple accounts.
Audiense is a modern software able to provide audience intelligence solutions and offers analytical insights about any demographic. With Audiense, you can discover helpful information to direct your strategies and grow your brand.
SEO tools help provide insights into the overall success of any website. They pinpoint opportunities and weaknesses that affect your website ranking. SEO tools can help you with information to stay on top of your industry and ensure your website ranks better.
Ahrefs is a popular tool that offers invaluable insights on backlinks and SEO analysis. It helps analyze keywords, website rankings and SEO insights. With Ahrefs, you can conduct keyword research for Google, YouTube and Amazon and find ranking content.
Ubersuggest is an SEO tool specializing in keyword generation and SEO analytics. The tool allows you to get marketing insights to expand brand awareness and improve sales.
LEAD ENRICHMENT TOOLS
Lead enrichment tools offer invaluable information on leads such as social media accounts, professional profiles, company names and locations. Having this vital information can help you create more targeted content that speaks to customer’s pain points. Some tools to help include:
Clearbit is a tool that enhances customer interactions helping you understand your target market, identify future strategies, and customize products to increase conversions.
Datanyze is a powerful sales intelligence and lead generation software that gives insights and helpful information about your leads. With this application, you can connect with prospects within a short period using inexpensive and accurate contact information.
Datanyze helps you connect with cold sales B2B prospects and find their contacts and information to help you make a follow-up.
LEAD CAPTURE TOOLS
Lead capture tools are essential for the survival of any business, especially in this highly competitive business space. The tools enable you to find new sales opportunities by tracking and giving invaluable insights about prospects. Some tools to help in this task include:
OptiMonk is a free SaaS conversion optimization and lead generation software that converts prospects into buyers. The pop-up tool is user-friendly and aims at maximizing conversion rates through attractive pop-ups.
Additionally, OptiMonk helps turn traffic into sales and offers a pop-up template with a yes and no button.
Typeform is a tool that helps create interesting customizable forms and surveys for people to answer and keep audiences engaged. It is an online platform that creates surveys and simplifies the collection and sharing of information in a conversational manner.
It is possible to create business forms, surveys, quizzes, product feedback, contests, landing pages and payment forms in a simplified manner.
Mailmunch is a lead generation tool that integrates landing pages, forms and email marketing to streamline your ability to capture leads and send out emails using a single system.
Translating articles can sometimes prove cumbersome as it may cover a multitude of topics, require widespread research and extensive knowledge. Thankfully, below are some tools to simplify the process and ensure you manage translation tasks effectively.
295. Google Translate
Google Translate is a free multilingual translation tool to translate text, documents and web pages from one language to another. While it may be helpful in offering interpretation, it doesn’t always take into account the context of translation and is sometimes incapable of capturing idiomatic expressions and common phrases.
Linguee is a bilingual web service that provides an online language dictionary by integrating search engines to help pair sentences.
297. SDL Trados Studio
SDL Tradis Studio is a computer-aided translation tool with machine translation that can help you increase and broaden your customer base.
298. The Free Dictionary
Free Dictionary is a comprehensive all-in-one thesaurus, encyclopedia and dictionary.
299. Fluency Now
Fluency Now is a translation software meant for freelancers and is compatible with Mac, Windows and Linux operating systems.
ProZ is a beneficial translation software that helps with correct terminologies and has a spell-checking ability.
MemoQ is a translation tool for freelancers that enables you to use previous translations, helps in improving quality, check consistency and ensures the correct use of terminologies.
Memsource is an online translation tool with editing and terminology management capabilities.
303. Translator Café
Translator Café is a free registration forum where you can ask questions and advice from experienced translators. Employers can contract freelancers based on their bids. Payments are made directly to freelancers in escrow accounts.
Zanata is a tool able to handle translation projects, create content and enhance team collaboration. It works on any web browser and helps find suggestions with the best translation matches.
305. WordFast Pro
Wordfast Pro is a tool that helps improve translation processes for project managers and freelancers.
SmartCAT is a collaborative tool that streamlines translation processes by allowing translators, editors, and project managers to contribute and collaborate in real-time.
307. Magic Search
Magic Search is a multilingual search tool that provides a single-page search result of multiple translation dictionaries.
Interactive Terminology for Europe (IATE) is a European Union’s translation terminology database.
309. Microsoft Language Portal
Microsoft Language Portal has numerous terms and allows users to search for translations of up to 100 languages for terms and terminologies.
OmegaT is a free translation tool that utilizes multiple translation memories simultaneously and allows users to access multiple projects.
311. Website Word Count
Website Word Count is a free cloud-based app that counts and calculates repetitions in translated documents.
ACCOUNTING/FINANCIAL MANAGEMENT TOOLS
While no business owner enjoys balancing their accounts, it is a fundamental and necessary part of any business operation.
FreshBooks is a simple, easy-to-use online invoicing and accounting software tool created for self-employed individuals and small business owners.
Wave is a free accounting app that simplified income and expenses and helps you efficiently manage your finances. It can integrate payrolls, send invoices, store client credit cards and organize your e-commerce shop.
QuickBooks is a popular accounting tool targeting small and medium-sized enterprises. The tool has functions that help track expenses, create invoices, generate reports, and you can sync it with your bank account to track expenses and revenue.
Xero is a robust bookkeeping software for small-based businesses that helps reconcile bank transactions, send invoices, accept payments, and pay bills.
316. Zoho Books
Zoho Books is an online bookkeeping software that targets small businesses to track expenses, create invoices and send payments. Additionally, it has a project management system, client portal and efficient invoicing capabilities.
HoneyBook is an all-in-one financial tool that helps manage projects, book clients, and send invoices.
318. QuickBooks Self-Employed
With QuickBooks Self-Employed app, you can promptly pay your taxes directly from the platform. Also, the app helps you calculate your taxes, invoice and has capabilities to track business expenses.
Hurdlr is an awesome tool that helps you organize your expenditure, business revenue, expenses and taxes.
Bench.co is a bookkeeping service that provides business owners in America and Canada the alternative of outsourcing their accounting needs if they lack the resources to hire an in-house accountant.
DOCUMENT SIGNING TOOLS
Signing documents in the past was tedious and time-consuming. You had to open a document, change its format, print it, sign it, scan it back into your computer, reformat and again, re-send to the recipient. Well, not anymore. With the tools outlined below, you can sign documents using electronic signatures in a matter of seconds.
Docusign is an online cloud service that provides electronic signature technology and services to facilitate the exchange of important documents like contracts and legal documentation.
PandaDoc is online software that utilizes electronic technology to offer e-signatures. Known for its user-friendly, easy-to-use abilities, PandaDoc is arguably an awesome tool for appending online signatures with a drag and drop feature.
HelloSign is a software tool able to embed and integrate customized signing options for your brand.
PASSWORD MANAGEMENT TOOLS
Password management software plays a key role in storing and managing online credentials by storing them in encrypted databases.
1Password is a great tool for family members because it offers added security features and has Chrome and Firefox extensions.
LastPass is a browser-based password management tool with extensions for Chrome, Firefox, Safari, Opera and Edge. Its free plan offers unlimited passwords, information sharing options, and an online wallet that stores and auto-fills credit card information.
LogMeOnce is a password management platform that allows users to access their passwords and log in from different browsers.
Dashlane helps create passwords and save login information. You can utilize it to share passwords with a virtual assistant, auto-fill personal payment information and sync all your devices to secure access to your accounts easily.
For you to start and build a successful business, communication between team members, clients and business partners is very important. You must devise ways that can help you attain that goal. Some good examples include:
Many businesses rely on slack for group conversations, effective collaboration and team communication. The app has other features like video calling and file-sharing options.
Flock is a messaging and collaboration platform similar to slack with features capable of integrating voice notes and reminders.
With Chanty, remote teams can stay organized thanks to its amazing features that allow you to switch from Slack or Flock. Additionally, it allows you to import data and integrate other tools, improving collaboration and boosting productivity.
331. Microsoft Teams
Microsoft Teams is an effective business communication tool that allows you to share files and allows instant collaboration on files.
332. Video conferencing
While working virtually, communication should not be restricted to emails and chats only. Video calls are a great alternative to handle complex and detailed communication.
Zoom is a video conferring tool that has gained popularity more so during the Coronavirus pandemic. The platform allows for group chats, online training, video webinars and virtual conferences.
GoToMeeting is a video conferring platform with features that enable conference calling, video conferencing and screen sharing options.
335. Google Meet
Google Meet is an effective video conferencing software that enables scheduling calls, record conversations, screen and file-sharing options, and instantly integrating captions to video calls.
336. Zoho meeting
Zoho is a reliable video conferencing tool that emphasizes user security and privacy by including features like locked meetings and audio and video sharing consent.
Join.Me is an easy-to-use conferencing tool for both mobile and desktop that targets virtual teams and integrates both audio and video conferencing.
FaceTime is a great tool that allows you to connect with clients via video or audio.
As the name suggests, FreeConferenceCall is a free online platform that allows business owners to connect and communicate efficiently and effectively.
With Skype, you can make free online international calls to clients in different locations efficiently and affordably.
STOCK PHOTO PROGRAMS
As a virtual assistant, you will constantly need quality photos for your social media posts and blog posts. While having your photos is the best option, it may not always be possible to get appropriate images.
It may be helpful to integrate stock photos into text, based social media posts or blog posts, to capture your audience’s attention. Outlined are some good sites to help you get quality photos.
With millions of stock photos and videos, Pixabay offers variety, helping you chose from the millions of available content, and you are likely to find images that meet your needs.
Unsplash is an online site that offers a variety of royalty-free stock images.
123rf has numerous images and vectors that are arranged into categories to help you find specific photos
344. Creative Market
Creative Market is an online site with over 3 million fonts, graphics, themes, photos and templates created by independent creators worldwide. While it isn’t free, they give 6 free designs every week.
345. Ivory Mix
Ivory Mix is a tool able to create stock photos for blogs, social media, websites, Instagram, Pinterest and so on.
Pexels has numerous quality, stock-free photos and video images shared by talented creators.
PicJumbo is an online platform offering beautiful free downloadable stock photos for personal and commercial purposes.
With millions of royalty-free images, videos, vectors, illustrations and music, Depositphotos is a beneficial tool. With a starting monthly flexible plan of $9.99, you can explore their library and find what you need for your projects.
CONTRACT MANAGEMENT TOOLS
Before you accept to manage tasks and projects from any prospective client, you need tools contract management tools to ensure you effectively manage and complete your contracts on time.
HelloSign is a safe and secure way to send a contract to your clients so that they can sign them online, scan and resend them back to you without the need to print them out. The free plan allows for three monthly contracts, beneficial for long-term clients.
Tispr is a tool that helps you send legally binding contracts. The tool is good as it offers contract templates, includes a description of services, rates and payment schedules. Additionally, it makes it easy for clients to review and sign.
FORMS AND SURVEYS TOOLS
By conducting surveys, you can get beneficial information about your target audience or virtual assistant tool Philippines. This information may include what websites they frequent if they find your website beneficial, their preferences and spending habits. With this insightful information, you can make adjustments to your website to target prospects in a better way.
351. ProProfs Survey Maker
ProProfs Survey Maker is an online platform that allows you to capture quality leads and identify their struggles and challenges. The survey helps you to pick questions that help you determine the prospect’s purchasing intent and customize their interactions.
Crystal is an invaluable tool that integrates artificial intelligence to predict prospects’ personalities from their browsing habits and helps you tailor-make targeted information to reach out to them.
With Qualaroo, you can gather feedback from visitors to your website. Apart from showing surveys, you can create pop-ups lead generation forms on your pages.
Survicate is a feedback collecting tool. It helps you create and show surveys on your site and get feedback from your audience.
355. Google Forms
Google Forms is free software from Google that’s easy to use with ready-made templates or that can assist in creating forms and surveys for your projects.
JotForm is a tool with numerous capabilities that makes it easy to collect research information.
With SurveyMonkey, you can get feedback and information from clients, prospects and your target audience.
358. Wufoo Forms
With a free plan of up to 5 forms and 100 responses, Wufoo Forms helps you create tailor-made forms for your projects.
WPForms is a drop-and-drag WordPress form builder for creating forms and surveys.
Extole is a referral tool able to transform customers into your brand’s ambassadors and increase sales.
361. Referral Candy
Referral Candy is an e-commerce plugin beneficial in growing sales by automating affiliates and referrals.
PAYMENT PROCESSING TOOLS AND PLATFORMS
As a virtual employee, you need to identify an effective and efficient way to receive and pay for services rendered. You must identify reliable payment processing tools and software to simplify your payment processes.
Although it is free to open a Paypal account, they do charge transaction fees. The platform has capabilities that allow you to directly invoice clients from the platform, to simplify payment.
Stripe is a free-to-set up cloud-based credit card payment and processing system that charges transaction fees and is available in a select number of countries.
Square is an efficient credit card processing tool available in a few countries and commonly used by small-scale businesses that allow for both online and in-person payment processing systems.
PDF FORMATTING TOOL
An effective PDF editor will assist you inodifyingify files, converting documents to a different format, and share files. Whether you’re using them for business, educational purposes, or personal use, PDF files are a convenient way of sharing files. Some helpful tools to help you in that respect include:
PDFesape is a valuable tool that allows you to edit PDF documents. Also, you can create fillable forms and convert PDF documents for free.
Smallpdf is an online tool with abilities to quickly and easily editing and converting PDFs for free.
Sejda is a free online PDF editor that guarantees security as all files are automatically deleted within five hours after use.
368. PDFSam Basic
PDFSam Basic is an online PDF editor able to split a PDF into multiple documents, merge several pages together or change the orientation of the page.
369. PDF-Xchange Editor
PDF-XChange Editor is a fantastic tool with built-in OCR for editing PDF text
NETWORKING TOOLS AND PLATFORMS
Networking can prove time-consuming if you are to gain and benefit from teaming up with others. However, by integrating tools, you can effectively use your interactions with others to your benefit.
Meetup is an awesome place to link and find local groups and events to help you network and find meaningful relationships. Research and find a few in your area. By regularly attending, you may make friends and even meet potential clients.
Wistia isn’t a networking platform but offers video hosting capabilities.
Reddit was originally a news-sharing platform but now covers any topic. It has many sub-Reddit communities meaning, people network based on shared interests and opinions.
TikTok is a platform for sharing short video clips, build communities and connect with the world.
Foursquare is an online platform that gives users virtual tours to local places. With a Foursquare account, you can leave reviews of businesses and make connections based on mutual likes of local hot spots.
Mix is a platform helpful in making online discoveries such as new professional connections and allowing businesses to get discovered.
VIRTUAL ASSISTANT TOOLS/PROGRAMS
In recent years, corporates and enterprises such as Google, Microsoft, Apple and Amazon continue to create and improve virtual assistant tools and software to help improve efficiency and productivity for businesses. Some office & admin virtual assistant skills I have and tools I know that can help you work better include:
376. Google Assistant
With Google Calendar, you can ask personalized questions, and the program will check your calendar and respond promptly. However, you may need to create commands, and Google, being an undisputed leader in search, will give you top-ranking answers. For instance, you can ask, “What’s on my schedule today?”
Siri is a voice-controlled virtual assistant developed by Apple which can use voice commands to send messages, add appointments to your calendar and get directions. With Siri, you can create location-based reminders that detect your location and remind you of errands to run.
Cortana is a virtual assistant app from Microsoft that helps you navigate windows computers easily and helps in finding information, book meetings and read out emails to you.
As a virtual assistant, you need a dedicated business phone line to communicate with clients. However, if you aren’t in a position to get one, you can leverage the service of a tool like a Sideline, which offers a phone number that you can use as your business line. The service also offers SMS service through your business line.
Teamviewer allows you to access computers from anywhere remotely. If a client or your student is having a tech issue, you can log onto their computer and fix the issue.
MARKETING AUTOMATION/CRM TOOLS
Marketing and automating processes are some office & admin virtual assistant skills I have and tools I know have been beneficial in task management. They have been accommodating in integrating multiple tools in one platform. While this collaboration makes managing leads easier, it does come at a higher cost.
HubSpot is a popular all-in-one marketing tool that includes HubSpot CRM, HubSpot Sales, and HubSpot Marketing for SaaS companies with features that include contact management, blog posting, creating landing pages, and following leads. While there are free plans, the price depends on your specific preferences.
Marketo is a tool with multiple functions that includes email automation, lead management, lead scoring, email marketing and analytics.
Pardot enables you to create landing pages, capture leads, create email campaigns, set up email automation, and integrate Google Adwords.
Keap is marketing automation, and CRM tool to help you manage contacts, automate campaigns, create landing pages, track web visitors, and score leads.
SharpSpring is a tool with features for scoring leads, email marketing, chatbots, landing pages and email automation.
386. Constant Contact
Constant Contact is an automation and email marketing platform that assists you to create and send branded emails, website management and utilize social media to attract leads.
SALES AUTOMATION TOOLS
Sales process automation tools help you save time by automatically completing routine processes and actions, or easily help you automate repetitive tasks.
387. If This Then That (IFTTT)
The tool can help complete a specific action when another action happens. For instance, if an action occurs, another automatically creates another process.
Zapier operates similarly to IFTTT but creates more elaborate automated actions. For instance, when you receive an email, it could be mechanically added to Dropbox and an alert created in Slack when you get an email.
OnePageCRM helps manage contacts, emails, sales and offer automation.
Nimble is a CRM tool that can be integrated with Office or G-Suites to automatically combine contacts, communicate, book appointments and email all in one place. It works with social media platforms to unite contacts, track sales and streamline sale activities.
Pipedrive is a customer management software beneficial for sales teams and can track activities such as email opens, click rate, task automation, revenue estimation and customizations.
392. LinkedIn Sales Navigator
LinkedIn Sales Navigator is useful for researching and prospecting. Its premium package has abilities that include saving leads and conduct an advanced search,
LIVE CHAT TOOLS
With live chat, you can capture site visitor’s attention using a chat on your page. Customers can ask questions, allowing you to address any customer concerns.
Intercom is software that can be used for live chat, manage conversations, send messages and addressing customer needs.
Tawk.to can be freely installed with Tawk on the chat giving you a chance to monitor and track conversations.
Acquire is a live chat tool helpful in instantly answering customer queries in real-time. Also, you could automate the chat process, thereby converting leads in a shorter time.
If you are looking to increase sales calls on your website and improve customer experience, CallPage can help you achieve that goal. The tool has a call-back automation tool able to connect you with prospects within a short time.
Creating a contest and raffles is one way to attract audiences and gaining brand followers.
Viper is a tool useful in creating viral contests. With Vyper participating contestants earn additional entries by completing an action such as filling a form on your website, following your accounts, or referring a friend.
Gleam allows you to create viral contests to help increase engagement on your social media platforms. It can also collaborate with CRMs and email marketing tools.
Raflecopter is a tool that can quickly create well-designed contests. Its features include unlimited giveaways, entries, embedded forms, and data export. While you can use its free version, it has a paid plan starting at $13 monthly.
RafflePress is a WordPress plugin that simplifies the management of contests and giveaways.
If you constantly find that you have too much to do and not enough time to do it, then you need to integrate virtual assistant tools into your day-to-day business processes. Since it’s not possible to add more hours to your day, that means you have to devise a way to multiply your effort. Incorporating these tools will save you time to focus on top priority tasks. However, you need to identify the most effective tools and software to save time and get the most out of your investment.